Handling Recurring Transactions in QuickBooks

Posted by Dave Dunn on September 22, 2008 | 0 Comments

Tags: QuickBooks Tutorials, QuickBooks

For transactions that you regularly make, such as paying rent, you can avoid the hassle of entering the same information time and again by setting up a memorized transaction. You can then set this memorized transaction to occur on a specific schedule (daily, monthly, annually, etc.).

First, open the transaction (I will use a monthly rent payment as an example in this tutorial) you want to memorize. From the Edit menu, click Memorize Bill (or Memorize Invoice, Memorize Sales Receipt, etc.).

In the Memorize Transaction window:

• Select Automatically Enter
• How Often (daily, weekly, monthly) you want the bill to be entered
• Next Date, which is the first date on which the transaction will be automatically entered
• Number Remaining if you know. Leave this blank if you don't want to set an end date
• Days in Advance to Enter, if you want the transaction entered ahead of time. I set the rent bill to be entered 10 days ahead of time because it is due on the 1st of the month, and I want to make sure I send it in in time.
  

Click Ok and you are all done. QuickBooks will automatically enter the transaction at the appropriate time.