Entering QuickBooks Sales Receipts (Assuming you don't want to track sales by customer)

Posted by Dave Dunn on September 2, 2008 | 0 Comments

Tags: QuickBooks Tutorials, QuickBooks

The following instructions detail how to create sales receipts in QuickBooks ASSUMING YOU DO NOT WANT TO TRACK SALES BY CUSTOMER OR JOB. If you want to track sales by customer or job, see our QuickBooks tutorial titled Entering QuickBooks Sales Receipts (Assuming you want to track sales by customer).

If you don't want or need to track sales by individual customer, then you can create summary sales receipts which include all sales for a specific period of time (normally daily or weekly). To do so, you first create a sales summary template and then you use this template to create sales summaries.

Creating a sales summary template in QuickBooks

• From the Customers menu, click Enter Sales Receipts.
  
• Fill in the form as follows:
  • Leave the Customer:Job field blank.
  • If you want to track sales by the method of payment, then enter the method (cash, check, etc.). Note that if you accept multiple payment methods, then you will want to create a separate template for each method.
  • Enter all the items you normally sell in the detail area
    • Leave the Quantity blank as you will fill this in when you create the idividual sales receipts
    • Fill in the Price for each item. Note that if the price changes, you will need to replace this memorized transaction with a new one.
    
• In the Edit menu, click Memorize Sales Receipt.
  
• In the Memorize Transaction window, enter a meaningful name for the template (ex: Weekly Sales Summary) and click OK.
  
• Close the Enter Sales Receipts window without saving the transaction.

Using the sales summary template

• From the Lists menu select Memorized Transaction List
  
• Select the appropriate memorized transaction and click Enter Transaction.
  
• Fill out the Sales Receipt by entering the quantity of each item sold. In the Memo field you should enter the dates the sales receipt covers. Then Save.
  

Creating sales summary templates in QuickBooks only takes a few minutes and it makes entering summary transactions very easy. Taking the time to set these up will save you a lot of time in the future.