We recently added a number of QuickBooks tutorials related to using statements in QuickBooks, using the customer register and handling independent contractors. Samarak's QuickBooks tutorials include detailed instructions and screen shots so you can see exactly what we are talking about.
When setting up independent contractors in QuickBooks, set them up as vendors, not as employees. This is an important distinction. If you aren't certain whether the individual is an employee or independent contractor (and hence a vendor), see my prior blog titled "Independent Contractor or Employee?".
One of the best ways to increase the amount of cash you have in the bank is to increase the speed at which you collect your receivables. One of the best ways to collect your receivables faster is to remind customers with overdue invoices that they owe you money. Fortunately, QuickBooks makes this very easy. I recommend creating statements in QuickBooks on a regular basis (weekly, bi-weekly, monthly - depends on your business) for all customers that have overdue invoices. Then quickly scan through the statements and decide which ones to send out. Why create statements for all customers if you will only send some of them out? Because it's so easy to do so and doing so prevents you from forgetting to send statements to some customers that should get them.
Some businesses choose to record charges to their customers in the customer register, as opposed to creating invoices. They then send statements summarizing the entries in the customer register to their customers on a regular basis. While there are some limitations of using billing statements in QuickBooks, this method of billing customers is practical for some businesses.
Sending statements to customers who owe you money is an important piece of an effective cash management system. If a company isn't paying your invoices, then it's probably either a mistake or because they are having cash flow problems. If it's a mistake, then a reminder will be appreciated. If your customer is having cash flow problems, then you want to keep your invoices at the top of their list. If you don't keep requesting payment, then you will be a lower priority than those companies that do keep asking. Fortunately, QuickBooks makes it very easy to create statements.
Some businesses choose to bill their customers via statements instead of invoices. While this is not the best choice for most businesses, it sometimes is for businesses that bill periodically (weekly, monthly, etc.). These businesses record charges to their customers in the customer register instead of creating invoices, and then create statements summarizing the entries made in the customer register to send to their customers. Before choosing to do this, it is important to be aware of the limitations of doing so:
The primary reason for using statements in QuickBooks is to remind delinquent customers that they owe you money and to summarize the amount they owe. However, some businesses use statements instead of invoices.
We recently added a number of QuickBooks tutorials related to handling recurring and memorized transactions in QuickBooks. Each QuickBooks tutorial includes step-by-step instructions and screen shots.
Deleting memorized transactions is easy and, if you use memorized transactions a lot, worth doing periodically. It is easier to find the memorized transactions you do use if you clear the ones you no longer use out every now and then.
If you need to edit a memorized transaction, you can do so. If you are making significant changes, then it might be worth simply deleting the memorized transaction and re-entering it. However, editing the memorized transaction is easy, so both options are fine. To edit a memorized transaction, simply: