The IRS raised the standard mileage rate, already the highest ever, by 8 cents for the final 6 months of 2008. Effective July 1, 2008, the standard mileage rates are as follows:
Accountants, bookkeepers and small business owners should be aware of the following dates in July:
Historical transactions should be entered into QuickBooks in chronological order. For example, you can't pay a bill in QuickBooks until you have entered the bill, and you can't receive payment against an invoice until you have created the invoice. Follow the instructions below when entering historical transactions:
We recently added QuickBooks tutorials dealing with purchase orders and paying bills in QuickBooks. Just like previous QuickBooks tutorials we have written, these QuickBooks tutorials include specific, easy to follow instructions, screen shots and some discussion of things you should think about. The QuickBooks tutorials we have added recently are:
There are two methods for paying bills in QuickBooks. The first and simplest is to enter the bill as a check, just like you do in your personal checkbook. The second and generally best method breaks the process into two parts: entering the bill and then later paying the bill. This blog deals with the latter. For a comparison of the different methods, see Entering Bills vs. Writing Checks.
There are two ways to manage your bill payments in QuickBooks. The simplest way is to simply enter the payment (whether by check, credit card or cash) into QuickBooks. However, the best way for most companies to manage bill payments in QuickBooks is to enter the bills and then pay them. This takes a little more time, but it is still very simple and there are some significant advantages:
For the most part, the IRS does not dictate exactly what types of records businesses must keep. However, in the event you are audited you may be asked to show documents supporting your numbers. To keep it simple, I usually recommend companies keep four sets of files:
There are two commonly used methods for paying bills in QuickBooks. One is to simply enter the bill as a check, just as you would with your manual checkbook. The other is to enter the bill and then separately pay the bill when it comes due. This blog deals with the former. For a comparison of the two methods, see Entering Bills vs. Writing Checks.
When you receive items for which you have an open purchase order, you need to mark them received in QuickBooks and enter a bill to pay for them. From the Vendors menu, select Receive Items and Enter Bill.
Before you can use purchase orders in QuickBooks, you must turn on the Inventory and Purchase Orders preference. To do so, open the QuickBooks Preferences window (from the Edit menu, select Preferences), select Items & Inventory, select Company Preferences, and check "Inventory and purchase orders are active."