Quickbooks, Bookkeeping and Accounting Blog

A list of upcoming dates and actions for accountants, bookkeepers and small business owners to be aware of follows:

5/2/2008 - If you are subject to the semiweekly deposit rule, then deposit payroll taxes for payments made between April 26th and April 29th.
5/7/2008 - If you are subject to the semiweekly deposit rule, then deposit payroll […]

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If you do multiple jobs for the same customer, then you should consider using Customer Jobs in QuickBooks. Read Using Customer Jobs in QuickBooks for a description of customer jobs and reasons to use them. Instructions for adding jobs to customers follow.
Click on the Customer Center icon in QuickBooks.

Right click on the customer for which […]

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Editing customers and customer jobs in QuickBooks is very simple. First, open the Customer Center by clicking on the Customer Center icon in QuickBooks.

Then in the QuickBooks Customer Center right click on the customer you want to edit and select Edit Customer:Job.

Then simply make the changes you want to make and click OK.

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If you do project-based work for your customers, then you will probably want to use customer jobs. Using job tracking allows you to analyze your financial performance by job and job type. You can easily figure out both how much money you made on a specific job and how much money you make on certain […]

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New customers can be added to QuickBooks at any time. When you add a new customer to QuickBooks you have the option to add information about the customer (contact info, payment terms,etc.) but you are not required to do so.
There are a couple of ways to get to the New Customer window in QuickBooks. First, […]

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Being able to get ahold of your accountant as you have questions is incredibly helpful. Unfortunately, many of my customers complain that they can’t get ahold of their accountant when they need them. Therefore, I recommend that if you are looking for an accountant, you specifically ask how soon you can expect to hear back […]

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We posted five new QuickBooks tutorials this week, four of which have to do with managing the QuickBooks chart of accounts. Every QuickBooks tutorial includes a discussion of things to think about, detailed instructions and pictures illustrating exactly what we are talking about.
Following is a list of the QuickBooks tutorials we posted this week:

Setting Up […]

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The most common reason to edit an account in the QuickBooks chart of accounts is to reorganize the chart of accounts by changing the account number or account name, or to make an account a subaccount of another account.
Start by opening the chart of accounts. Then click Account and select Edit Account.

Then make the necessary […]

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Before deleting an account from your QuickBooks Chart of Accounts, you need to be sure the account has not been used. If the account has been used in a transaction, an item or in your payroll setup, then QuickBooks won’t let you delete it. If the account is in use, then you can either make […]

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I highly recommend making QuickBooks accounts you are no longer using inactive. Doing so reduces the number of accounts available when entering data and thereby simplifies data entry. In addition, contrary to what most people think, the fewer accounts you use (within reason), the more valuable your financial reports are. Looking at a financial report […]

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Now that your 2007 tax return is final, it is time to take a look at what you are paying in for 2008 and make sure you are paying in enough to avoid penalties when you file your 2008 tax return. There are two ways to avoid penalties:

You can avoid paying penalties by paying in […]

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Adding accounts to your Chart of Accounts in QuickBooks is easy. However, I strongly recommend that you only add accounts if absolutely necessary. People often add lots of accounts thinking that it will be useful to break their spending out into very specific categories. Instead, having too many accounts tends to make it harder to […]

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Samarak has offered a directory of local bookkeepers since 2006. In 2007 we added a directory of accountants and a directory of QuickBooks experts. We also added city pages to all of the directories. The purpose of these pages is to make it easier to find local accountants, bookkeepers and QuickBooks consultants in each directory.
Easy to use, […]

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Only the QuickBooks Administrator can set up new users. The process of setting up new users is very simple, but you do need to think about what areas of QuickBooks you want the user to have access to and what functions you want them to be able to perform.
Start by selecting Set Up Users from […]

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We posted 4 new QuickBooks tutorials this week, all of which include detailed instructions for a specific topic, pictures showing exactly what we are talking about and explanations of things to think about. A list of the QuickBooks tutorials posted this week follows:

Converting Data from Peachtree to QuickBooks
Show the QuickBooks Home Page When Starting QuickBooks
Using […]

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